Job Description

Job Description

Job Description

WHO WE ARE

Arena Stage is the voice of American theater resident in our nation's capital. Focused on American artists, our productions are innovative and representative of stories from across the country. We nurture new plays and reimagine classics. We celebrate our democracy and diversity through a multitude of voices in our productions and community engagement programs to inspire people to action.

WHAT WE VALUE

A work culture that values experimentation and collaboration.

Excellence in all aspects of our endeavor.

Diversity, Equity, Accessibility and Inclusion throughout the Organization and within our audience and the community.

Community Service through education and public engagement.

Lead effective partnerships and collaboration to serve artists and arts professionals.

WHAT YOU'LL DO

The Director of Events and Rentals manages the marketing, coordination and implementation of all rental events at the Mead Center and works in conjunction with Arena Stage production and internal events teams to coordinate and implement institutional events. Rentals events include a variety of events, such as cocktail receptions, galas, weddings, meetings, and conferences. Leads and works in conjunction with Event and Rentals team to ensure smooth operations and maintain the high standards of service that Arena Stage is known for.

MINIMUM REQUIREMENTS:

• 5 years of experience in special events sales, marketing, planning, and execution
• An intimate knowledge of the Washington, D.C. special events community, specifically of cultural, museum, historic, and other non- hotel special event sites, and the caterers and vendor professionals that frequently work within these settings
• Experience or familiarity with theater, performing arts, museum, or non-profit facility operations
• The ideal candidate will be a creative and strategic thinker with a passion for the arts
• Exceptional organizational and interpersonal skills
• Superior written and verbal communication skills
• Knowledge of social etiquette and protocols
• A demonstrated ability to troubleshoot and problem-solve
• Fluency in Microsoft Office
• Experience using Tessitura, or similar database management systems a plus
• Ability to maintain a calm demeanor and exude grace under pressure in order to be a positive representative of Arena Stage in the community

RESPONSIBILITIES:

• Oversee the planning and execution of all events, both rental and institutional; ensure event execution fits smoothly within the day-to-day operations of the Mead Center and the performance calendar for Arena Stage productions
• Sell and execute external rental events in the Mead Center:
  • Field all incoming rental inquires, quote availability and pricing to potential clients via phone, email, and in-person site tours
  • Conduct all initial site tours with new and potential clients
  • Create and execute an annual marketing plan, including co-branded marketing events with vendors and caterers, direct print and email marketing
  • Develop budgets and proposals for all event rentals, including facility buyouts, weddings, theater rentals for meetings & conferences, galas and performances, and non-profit and corporate events; write and execute formal space rental contracts
• Oversee two (2) Events and Rentals Coordinators
• Attend and facilitate all or part of all major events in the facility, both rental and institutional
• Fine-tune protocols and policies for vendors, clients, and internal event operations
• Maintain financial tracking for the events rentals department; project departmental revenue on an annual basis; track and report actual and projected sales on a weekly basis
• Oversee the triennial catering RFP and selection process; maintain all approved and preferred vendor lists
• Maintain a presence in local networking organizations, preferably in a leadership role.

Other Duties: Early morning, evening, weekend and holiday work required.

The Washington Drama Society, Inc., Arena Stage does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Human Resources at hr@arenastage.org or call 202-488-3300.

Offers of employment at Arena Stage are contingent upon a satisfactory criminal background check and/or professional reference check as allowed by employment law in the District of Columbia.

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