Job Description

ORGANIZATIONAL PROFILE

SRBX is a 501(c)6 trade association representing the commercial construction industry with nearly 1,100 member companies. It is one of the oldest and largest membership organizations in the Sacramento region. CIEF is a 501(c)3 organization working to empower youth to pursue careers in the built environment. In 2024, CIEF served nearly 15,000 high school students in five states. CIEF operates a chapter model and also has secondary offices in Irvine, California and Dallas, Texas. The joint organizations serve nearly 25,000 people annually at workforce, business development, and networking events, in addition to providing an online plan room, education and safety training, and government advocacy. Each organization has a budget in excess of $2 million and their individual boards of directors. SRBX and CIEF have 20 full-time employees.

ROLE

The Sacramento Regional Builders Exchange (SRBX) and Construction Industry Education Foundation (CIEF) are looking for an experienced Executive Assistant to join our team. The ideal candidate will have a minimum of three years of experience in an executive/administrative role reporting directly to upper management, along with a solid understanding of executive communication efforts, scheduling, and special projects. This is a full-time position located in our Sacramento, California office and reports directly to the Chief Executive Officer.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Support the CEO primarily and provide additional support to the executive team members, as directed
• Serve as a liaison to the boards of directors including meeting and event attendance, agendas, and minutes
• Manage professional and personal scheduling for the CEO, resolving any scheduling issues
• Screen incoming emails, phone calls, and social media, responding to requests by gathering and providing information and referring non-routine requests to the appropriate staff
• Draft and prepare correspondence for internal and external audiences and organizations that the CEO is involved with
• Coordinate complex scheduling, calendar management, and member and donor communications
• Manage travel logistics and activities, including accommodations, transportation, meals, and expense reports
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, research, special projects and other documents in support of objectives for the organizations
• Provide administrative and office support, including phone calls, contact logs, mailings, and emails
• Manage sensitive matters with a high level of confidentiality and discretion
• Represent the company and CEO in a positive light through great follow-through skills and sound judgement
• Special projects and duties as assigned
• Attendance and support for events may require occasional evening or early morning hours

QUALIFICATIONS

• Minimum three years of experience in an executive/administrative role reporting directly to upper management (preferably C suite)
• Service focused and dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties
• Excellent written and oral communication skills
• Strong time-management skills and an ability to organize and coordinate multiple projects simultaneously
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Experience with an association management system or customer relationship management system preferred, but not required
• Flexible team player, willing to adapt to changes and enjoys an entrepreneurial culture
• Proactive problem solver
• Ability to maintain confidentiality of information related to the organizations and their employees

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