Job Description

Primary Purpose:


Under close supervision provide reception and clerical assistance for the efficient operation of the campus office.

Qualifications:


Education/Certification:


High school diploma or GED

Special Knowledge/Skills:


Proficient keyboarding skills


Effective organization, communication, and interpersonal skills


Ability to understand and follow detailed written and verbal instructions


Ability to operate multi-line phone system

Experience:


One-year clerical experience in office setting

Major Responsibilities and Duties:

Reception and Phones

1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
2. Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
3. Assist parents in checking students in and out of school.
4. Prepare and distribute student identification cards, bus passes, and parking stickers.
5. Assist with the receipt and distribution of student materials, including homework requests.
6. Assist teachers and staff members with Purchase Orders.
7. Receive, sort, and distribute mail, messages, documents, and other deliveries.
8. Back up for attendance and PEIMS data into established database and verify accuracy according to prescribed procedures, when needed.
9. Assist parents, students, and faculty with questions regarding student attendance.
10. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.

Other

1. Provide clerical assistance as needed including assisting with the scheduling of appointments.
2. Compile, maintain, and file all reports, records, and other documents as required.
3. Maintain confidentiality.
4. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:


None

Mental Demands/Physical Demands/Environmental Factors:


Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals


Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting


Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching


Lifting: Occasional light lifting and carrying (less than 15 pounds)


Environment: May work prolonged or irregular hours


Mental Demands: Work with frequent interruptions; maintain emotional control under stress Jourdanton Independent School District

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