Job Description

Job Description

Job Description

This is a remote position.

Signature is looking to add an administrative assistant to our Operations team.

Signature Companies is a High Value Insurance information provider, dedicated to superior customer service, quality, and time service. Signature Companies ( has been the industry leader in providing quality, professional and unparalleled service to our client partners since 1993.

We are seeking a friendly and customer-focused individual to join our team. The ideal candidate for this position will have prior experience in the Insurance Inspection industry and a desire to learn and develop with a growing company. In this role, you will be responsible for providing excellent support to our Regional Operations Managers, clients, and field consultants. Your primary responsibility will be to ensure that all inquiries and issues are delegated to the appropriate team members by managing a shared email inbox and company phone line. You must have exceptional organization and communication skills & a passion for delivering top-notch customer service.

If you have prior experience in the Insurance Inspection industry, and a strong desire to learn from some of the best in the business, then we would love to hear from you! This position offers the opportunity to advance with a company that has experienced exponential growth in the last 3 years. Our team will be dedicated to your development and invested in your success.

Scope of Responsibilities:

• Maintains a pleasant demeanor and commitment to service
  

• Serves as the first point of contact for field consultants and clients on Signature’s company phone line
  

• Serves as the administrator of Signature’s shared email inbox for addressing and delegating inquiries from field consultants and clients.
  

• Assists Regional Operations Manager and other team members with administrative duties.
  

• Assists with monitoring inspections for timely completion.
  

• Performs accurate company-required record-keeping.
  

• Documents communications in company platforms for transparency to all team members.
  

• Compiles statistics and prepares various reports for management.
  

• Performs other related duties as assigned.
  

• Embraces learning opportunities to develop new skill sets with the goal of advancement to higher positions in the company

In this role you will be expected to: interface with clients, contractors, and internal team members to maintain positive relationships, ensure timely completion of administrative tasks, and help management and leadership teams by going above and beyond to assist Signature in delivering exceptional service to our field consultants and clients.

Minimum Qualifications (Knowledge, Skills and Abilities)

• Prior experience in Client Services, Field Management, or the insurance inspection industry required

• Proficiency in using customer relationship management (CRM) software and other relevant tools

• Excellent oral/written communication skills

• Excellent customer and contractor relationship skills

• Positive and enthusiastic personality

• Excellent organization skills

• Proficient in MS Office

• Ability to multi-task

• Ability to work in a team environment and take direction from management and supervisors

• Ability to read and interpret documents such as procedure manuals, work instructions, software manuals; ability to write routine reports and correspondence.

• High school diploma or general education degree (GED); college degree preferred

Eleven paid company holidays. 401K. Heath care (including dental and vision)

Personal time and vacation days earned according to length of service with company. Years 1-2 start with 80 hours of PTO

Opportunities for advancement are available

This is a 100% work from home environment

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