Job Description

Job Description

Job Description

JOB TITLE: NYC Contracts Manager

DEPARTMENT: Finance

FLSA: Exempt

REPORTS TO: Director of Corporate Accounting

SALARY RANGE: $125,000 TO $135,000

BENEFITS AND PERKS:

• $1,000 Sign-on and Retention Bonus
• Medical, Dental and Vision after 30-days with up to 85% paid by Employer
• Paid Vacation, Sick and Personal Time
• Tuition Reimbursement and Life Insurance
• Pension Plan and Voluntary 403b Plan
• Employee Loan Program
• Hybrid after 90-days
• Free Parking
• Staff Development and Promotional Opportunities

SUMMARY:

The NYC Contracts Manager has primary responsibility for ensuring completion of the monthly cycle of NYC government contract vouchering and payment. Responsibility includes supervision of accounting staff in the completion of the cycle. This position is also responsible for the monitoring and utilization of contract budgets through preparation of budget modifications.

DUTIES AND RESPONSIBILITIES :

• Assumes responsibility for the NYC grant contracts, ensuring that all contracts are billed timely and in compliance with individual requirements.
• Monitors the timely renewal of all government contracts. Responsible of on-boarding of all new contracts.
• Supervises the contracts accounting staff in the preparation of monthly contract and grant vouchers to ensure reimbursement of program expenses, including assembling all required documentation. Review and signs off on all vouchers. Reviews journal entries and ensures that the general ledger accurately represents the vouchers billed.
• Responsible for up to date knowledge base of individual funder requirements and ensures that staff are trained and implementing required procedures. Responsible for knowledge of specialized reporting processes including HHS Accelerator and other processes as needed.
• Monitor cash collections and communicates with funders as needed to ensure timely payment. Ensures that each contract’s income schedule is posted up to date and agrees to the vouchers submitted and the payments received.
• On a regular basis proactively monitors actual vs. budget reports for all contracts. Directs accounting staff in the preparation of budget modifications and the timeliness of submission.
• Responsible for the annual corporate audit contracts schedule and interface with audit staff as necessary. Lead contact for all NYC program audits.
• Other duties as assigned.

EXPERIENCE, EDUCATION AND SPECIAL REQUIREMENTS:

• Bachelor degree in accounting from an accredited four-year college or university
• 5 years of related experience with grant, property management and/or non-profit accounting
• Demonstrative knowledge of accounting theory and principles
• Strong Excel skills, including spreadsheet creation, pivot tables, formulas.
• Ability to effectively handle multiple projects concurrently and accurately
• Capability to work in a faced paced environment
• Excellent communication skills

AGENCY PROFILE & EMPLOYEE EXPECTATIONS:

Westhab is a prominent community development organization, providing housing and supportive services for more than 10,000 of the most vulnerable members of our community each year. We are staffed by an extraordinary group of hard working professionals that are fully committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE)

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA):

The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions to workers by setting and enforcing standards and by providing training, outreach, education and assistance. Westhab complies with all applicable OSHA standards, rules and regulations in addition to keeping our workplaces free of serious recognized hazards.

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