Job Description

Summary This position is responsible for the hospital wide Controlled Substance Program, and serves as the Medical Center expert, ensuring that the facility meets mandated requirements. They will provide direct support as a Controlled Substance Program Manager responsible for the Control Substance Inspection Program (CSIP). Working independently to coordinate and monitor aspects of the CSIP for areas of the Orlando VA Healthcare Systems (OVAHCS). Responsibilities Duties include, but may not be limited to the following: Serves as the subject matter expert and principal adviser on the oversight and compliance of the Controlled Substance Program. Analyzes and evaluates inspections, providing timely and accurate reports to Executive Leadership, Pharmacy and Police. Ensures compliance with the Office of Inspector General Guidelines, as well as applicable handbooks, laws, and guidelines. Identifies and prevent drug diversion within the healthcare system. Provides and ensures the completion of all training requirements Gives written instructions on how to inspect automated dispensing cabinets that contained controlled substances. Confirms weekly inventories are completed by the individual units. Provides guidance to services/sections in interpreting the Health Systems Review Organization (HSRO) Confidentiality Regulations. Monitors initial policy changes from Central office, Veterans Integrated Service Network (VISN) and external groups. Servings as a level liaison to both internal and external accreditation and survey agencies. Ensuring all documented complaints relating to possible diversion activities are reviewed and summarized in monthly report. Oversees administrative and clinical performance improvement activities. Provides annual updates with issues identified through external surveys, monthly reports and quarterly reports, and other quality control measures. Must be able to communicate with all levels of Medical Center Staff, VISN, National, OIG, TJC etc. in a courteous and respectful manner. Complete other duties as assigned by the Chief, Quality Management. Work Schedule: 7:30am-4:00pm, Monday -Friday Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Specialist (Controlled Substance Manager)/PD074170 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/06/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: One year of progressively responsible analytical, administrative, clinical management, or supervisory experience in the health care field. Knowledge and ability to implement; VA directives, regulations, policies, and procedures pertaining to Controlled Substance Program and inspections. Ability to train and supervise the CSI pool documenting their competencies in accordance with policy. Knowledge of qualitative and quantitative techniques for collecting, analyzing, and interpreting a wide variety of data and to report results of studies in a concise, usable manner. Knowledge of ability to communicate mandates and regulations through written guidelines, policies, and procedures; and through oral communication with Medical Center staff including management, supervisors nursing staff, pharmacy staff, police officials and inspectors, VISN staff and other VA facilities as needed. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree. Or three full years of progressively higher-level graduate education leading to such a degree. Or LL.M, if related to position. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a masters degree, and specialized experience to meet total experience requirements. Note: If using education combined with specialized experience to qualify, a copy of your transcript is required.. You will be rated on the following Competencies for this position: Analytical Reasoning Compliance Customer Service (Clerical/Technical) Teaches Others Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, and typically performed in an adequately lighted climate-controlled office; some visits to worksites to study and observe work operations which may requires walking, standing, some bending, stooping, and carrying light items such as paper, binders, and medical charts is required. Filing, telephone communications, and keyboarding are the principal activities. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education There is no educational substitution at this grade level. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Veterans Affairs, Veterans Health Administration

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