Job Description

Our client is a small and niche media company focused on advertising and sponsorship sales for membership-based media in the film and television industry, who are experts in their field. They have a collaborative and family-style culture and are now looking for a positive and proactive Sales Coordinator to support their team in this remote-first role. You would have to be in the LA County area (California) however to do occasional team meetings and attend award events during peak season.

Key Responsibilities

Sales Team Support

• Coordinate meetings, scheduling, and follow-up actions for the sales team
• Prepare and distribute sales materials, presentations, and proposals
• Assist in maintaining client relationships and deliverables
• Manage communications and follow-ups for client accounts

Administrative Support

• Take and distribute meeting notes, track action items and deadlines
• Maintain and organize sales files, assets, and shared drives
• Support account managers with correspondence, insertion orders (IOs), and documentation
• Assist the accounting team with overflow contract needs
• Update and manage CRM software to ensure data accuracy

Media Sales Research

• Conduct market research on potential advertisers and sponsors
• Track advertising trends, competitor activity, and target demographic insights
• Analyze findings to inform sales strategy and identify growth opportunities

Qualifications

• Previous experience in sales coordination or administrative support, preferably in media or advertising
• Familiarity with the film, television, and/or music industries
• Proficiency in Magazine Manager (Mirabel), Google Suite, Microsoft Office (Excel, PowerPoint), and scheduling tools
• Experience with project management tools (Monday, Jira, Asana)
• Strong research skills; experience with ZoomInfo, LinkedIn, IMDBpro
• Excellent written and verbal communication skills
• Strong organizational skills with attention to detail
• Ability to manage multiple priorities and meet deadlines
• A positive and proactive self-starter with the ability to work independently with limited supervision

Preferred Qualifications

• Experience working with Guilds, Labor Unions, or entertainment organizations
• Proven ability to analyze data and present insights
• Track record of exceeding deadline targets
• Strong relationship-building and interpersonal skills
• Highly motivated with a passion for sales and media

What’s Offered

• Opportunities for growth and professional development
• A dynamic, collaborative, and mission-driven work environment
• Hands-on experience in the entertainment industry during peak awards season

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