Job Description

Job Description

Job Description

Position Overview:

Full-time administrative support position in the front office of the Upper School.

Essential Functions and Responsibilities:

• Answer the main phone line for the Upper School; transfer calls to the appropriate party, answer questions and take accurate messages; greet visitors, parents and students in a friendly, professional manner
• Administrative support work, including (but not limited to): word processing, data entry and photocopying
• Process Upper School front office and administrative mailings
• Provide back-up assistance to the Upper School office manager and attendance officer when necessary
• Order and maintain office supplies, postage and copy machines
• Process incoming and outgoing faculty and inter-campus mail and handle deliveries to the campus
• Maintain the Upper School calendar throughout the year; coordinate Upper School facilities use reservations, all divisional events, buildings and grounds projects, etc.
• Maintain emergency information and First Aid/CPR lists
• Support field trip logistics, including First Aid/CPR lists and equipment
• Tracking and disperse student medication
• Keep employment law posters and related notifications posted and current as directed by the Business Office
• Handle all paperwork associated with purchase orders and student account charges; work with the Business Office to ensure necessary data regarding student accounts is communicated accurately and promptly
• Support the financial aspects of building and office maintenance including ordering, budget and reporting of transactions
• Work closely with the school registrar; responsible for input of some classes, study halls and advisories
• Assist AP coordinator in coordinating schedules, testing supplies and testing administration
• Other duties as assigned

Minimum Qualifications:

• Three years receptionist/administrative assistant experience
• Strong written and verbal communications skills
• Detail-oriented and thorough with strong organizational skills
• Strong interpersonal skills - ability to interact with visitors, students and parents in a friendly and professional manner.
• Excellent multi-tasking ability; ability to work with multiple and changing priorities
• Experience with Google Suite
• Ability to lift small packages (up to 5-10lbs)
• Ability to participate as a contributing member of the front office team
• Willingness to assist in other areas and with other tasks not defined in the position description

Pay Range:

• Full-time, 11-month position is $24-27/hour.

This salary range includes the expected annual salary for this position. In making a salary determination, we consider professional experience, applicable qualifications and other job-related factors. Based on these factors, a candidate's salary offer could exceed this range.

• Medical
• Dental
• Vision
• 403(b) 8% match
• Vacation & Sick Time
• Life Insurance
• LTD/LTC

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