Job Description

Position Summary

 

The Academic Completion Specialist mentors and advises students and reports to the Admissions Office. The Academic Completion Specialist will adhere to the policies as specified by the Alabama Community College System Board of Trustees and the Drake State Community and Technical College Faculty and Staff Handbook.

 

Salary: Appropriate placement on the Alabama Community College System Board of Trustees

Salary Schedule E3, Grade 5

Salary Range $34,298 - $51, 793 (12 months, Non-Exempt).

 

Work Hours : 8:00 am - 5:30 pm Monday - Thursday and 8:00 am - 12:00 pm Friday

 

Essential Duties and Responsibilities

 

The Academic Completion Specialist shall perform the duties as specified in conformity with policies established by the Alabama Community College System Board of Trustees and the Drake State Community and Technical College Faculty and Staff Handbook.  

• Build student relationships and provide curricular-informed mentoring


• Provide direct, comprehensive program guidance to assigned students


• Maintain regular communication with students according to college protocols


• Assist students in their educational planning and progress from pre-admission until graduation


• Maintain contact with assigned students throughout the semester via phone, email, in-person meetings, and other means of communication to monitor student progress and provide encouragement and guidance


• Assist students in identifying appropriate campus services/resources and facilitate their use of those services/resources including tutoring, counseling and career services


• Monitor student academic progress via the student early alert system, intervene as necessary to assist those students having difficulty, and complete required college reports on their progress


• Foster students’ accountability for individual academic performance and career goals


• Assist with New Student Orientation each semester


• Assist with admission and registration 


• Assist the Student Success Specialist in conducting study skills seminars 


• Consult with faculty concerning assigned students 


• Assist the Student Success Specialist in providing effective student coaching,   specifically in the areas of goal setting, time management, self-advocacy, and study skills 


• Track students for the purpose of collecting data on retention, graduation, grade point averages, and transfer rates 


• Participate on college-wide committees as assigned 


• Maintain professional conduct in dealing with students and the college community 


• Dispense necessary reports in a timely manner 


• Attend all called meetings 


• Continue professional development through professional organizations, seminars, etc. to maintain and improve skills 


• Retain and submit documentation as requested to support accreditation, grant administration, and reporting efforts of the College 


• Perform other work-related responsibilities as assigned by the Director of Admissions and Enrollment Services, Dean of Students, and/or President 

Job description may be modified or altered at any time by management.

 

 

Qualifications

 

REQUIRED QUALIFICATIONS :

• Minimum of an earned Bachelor’s Degree from a regionally accredited institution


• Documented experience in academic advising


• Demonstrated interpersonal communication skills


• Ability to effectively analyze ambiguous information and respond appropriately


• Experience in group presentations


• Ability to process and maintain highly confidential information


• Ability to work effectively with individuals of varying backgrounds, abilities, outlooks, ages, and nationalities


• Proficient in Microsoft Office Suite and Internet capabilities


• Excellent collaboration skills and ability to work as a member of a team


• Demonstrated exceptional listening, verbal, written, organizational, interpersonal skills, and attention to detail. 

 

PREFERRED QUALIFICATIONS:

• Membership of an advising organization such as NACADA


• Documented evidence of experience in Personal, Social, and Vocational Counseling/Student Development or related field


• Experience with Banner, Degree Works, and CRM Software

• Knowledge of the programs of study offered at the College

 

DESIRED PROFILE :

Preference will be given to candidates who can demonstrate through their experiences and accomplishments:  

• Understanding of and commitment to the philosophy and mission of a community and technical college 


• Sensitivity and commitment to cultural diversity 


• Ability to handle multiple tasks and various situations in a calm and professional manner 


• Ability to work well under pressure and deadlines 


• Commitment to teaching and learning, where recent high school graduates, adult students, and non-traditional students are involved 

 

 

Application Procedures/Additional Information

 

Applicants must meet the minimum qualifications and must submit a complete application packet through the NEOED on-line application system to be considered. A complete application consists of the following:

• An on-line application


• Current resume


• Copy of college transcripts (Transcript must confirm applicant meets educational requirements.)

Application materials must provide documentation that the applicant meets all minimum qualifications.

Background Check Requirement

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and agree to a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

 

IMPORTANT INFORMATION

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the open period of this announcement will be considered. Applicants must travel at their own expense. Finalists will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Drake State Community and Technical College from the institution(s) granting the credits.

 

All applicants must have an on-line and completed application packet by the deadline date. All applications received will be screened and interviews scheduled by appointment only. All applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. Applicants must demonstrate written proficiency in English as part of the on-campus interview process. Drake State Community and Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.

 

Drake State Community and Technical College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Drake State will make reasonable accommodations for qualified disabled applicants or employees. Drake State reserves the right to withdraw this job announcement at any time prior to awarding. Drake State compiles information about safety and security and publishes an annual report. This report can be found on the website by accessing the crime and safety report link. The link can be found on the Drake State home page by clicking the “About Drake State” tab and then selecting the “Campus Security Report” link. A copy can also be obtained by contacting the Director of Operations at 256-551-5210.

The College reserves the right to fill the position within (120) days of the job announcement stated closing date or to not fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.

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