Job Description

Job Description

Job Description

Company Description

Hej! We are IKEA!

One brand, a full value chain, and many, many people – that’s us in a nutshell.

Spread all over the world, we have a passion for home furnishing and an inspiring shared vision: to create a better everyday life for the many people. We do this by offering a wide range of well-designed, functional home furnishing products at prices so low that as many people as possible will be able to afford them.

The Inter IKEA Group is a part of Inter IKEA Systems B.V., owner of the IKEA Concept and worldwide IKEA franchisor.

IKEA Supply is responsible for securing that the product offer is produced and delivered to our customers. We lead the supply agenda across many functions and work together with all business areas, different business units, but also retail markets to secure customer availability in all markets and sales channels at lowest total cost.

IKEA Purchasing Services (US) Inc. in King of Prussia, PA is part of our Supply Area Americas region which also has an office in Mexico City, Mexico and Curitiba, Brazil, and is a subsidiary of the Inter IKEA Group.

You will contribute to the co-worker experience by ensuring that our co-workers receive the total rewards offer (compensation and benefits) on time with high quality. You will be responsible for processing payroll bi-weekly for our King of Prussia, PA office. You will be the first point of contact for all payroll-related queries, providing support and guidance to co-workers and other stakeholders for payroll questions and/or guide them to the responsible colleague in P&C when needed. You will also lead tax compliance, compensation review, international/domestic mobility, and other total rewards-related audits.

You will have responsibilities including but are not limited to:

• Pre-payroll activities: Verify time data and employee master data for payroll and off-cycle payments, ensuring compliance with regulations and payroll schedules.
• Payroll processing: Perform regular and off-cycle payroll calculations, verifying results against legal and operational requirements.
• File Integration: Oversee file integrations and manage benefits data integrations between HRIS system and benefits systems.
• Tax & social contributions: Retrieve and verify tax files, collaborate with Finance to process payments and ensure regulatory compliance.
• Employee support: Address payroll inquiries and assist employees and P&C representatives with payroll and master data issues.
• Issue tracking & compliance: Document discrepancies, escalate issues, monitor legal changes, and support system updates and process improvements.
• Tax & audit compliance: Prepare and verify tax reports, reconcile data, and submit required documents to authorities and auditors.
• Legal & statistical reporting: Compile payroll-related reports, including expatriate payroll data, for regulatory filings.
• Third-party coordination: Ensure payroll accuracy in collaboration with insurers and regulatory bodies.
• Knowledge sharing: Support expertise development within P&C teams and external partners on payroll processes. Participate in Global Total Rewards Matrix.
• HR data management: Maintain employee records in HR databases, ensuring compliance with policies and procedures.
• Compensation/Salary Review: Manage salary process review in partnership with P&C partners and gaining insight from global matrix.
• Mobility Processing: Coordinates and advises international/domestic mobility co-worker cases, ensuring seamless transition

You have lots of energy, a strong drive and high commitment and you enjoy working in a diverse and changing environment where there is still time for laughter every day.

We also see that you:

• At least 5-8 years’ experience in Total Rewards, Payroll, and /or Compensation
• Ability to communicate confidently and clearly with various audiences in English, both verbally and in writing.
• Experience in a fast-paced environment and the ability to drive results
• Good knowledge of local employment legislations, co-worker relations and labor market situations and trends
• Advanced Proficiency in Excel, including v-lookups and data manipulation.
• Experience with Workday (HRIS system) and Strada (payroll vendor) for processing and reporting is essential
• The ability to work independently and manage multiple tasks in a fast-paced environment, along with excellent communication skills for interacting with global teams and vendors, is required
• Strong problem-solving skills and attention to detail

Does this sound like your next challenge? We look forward to receiving your motivation letter and application.

At IKEA, we value diverse backgrounds, perspectives, and skills. We are committed to providing coworkers with a work environment free of discrimination and harassment. We encourage individualism and invite you to come join our team and be yourself with us! 

We are an Equal Employment Opportunity employer and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristic protected by law. All employment decisions are based on qualifications, merit and business need.

Want to learn more about current opportunities? Come say Hej (hello in Swedish) here: -with-us

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