Job Description

1. Accounts Payable Management
   • Process and review invoices for accuracy and completeness.
   • Ensure timely and accurate coding and entry of invoices into Bill.com.
   • Ensure all credit card activity has been processed through Bill.com with supporting invoices.
   • Respond to vendor inquiries and resolve discrepancies promptly.
   • Maintain vendor records and W-9s and ensure accuracy of vendor information.
   • Maintain login information for multiple vendors across different entities using 1Password.
   • Reconcile all Bill.com clearing accounts in Sage Intacct monthly.
   • Reconcile AP general ledger balance to vendor aging report monthly for each entity.
   • 1099 processing including W-9 administration, vendor setup and annual filings.
2. General Accounting Support
   • Download, record, and reconcile all bank and credit card accounts.
   • Maintain accounting inbox for multiple entities.
   • Scan and file physical mail for the accounting department.
   • Assist with intercompany transactions and reconciliation.
   • Electronically file support for all bank deposits.
   • Maintain up to date process notes with project management tool Asana.
   • Assist with journal entries and month end close as requested.
3. Ad Hoc Reporting and Projects
   • Supports leadership with ad-hoc financial reporting requests and special accounting/finance projects

• Bachelor’s Degree in finance and accounting preferred

• 1-3 years of experience in a similar role or industry
• Knowledgeable of basic accounting principles, chart of accounts, and financial statements
• Proficient in excel
• Proficient in accounting software
• Bill.com, Sage Intacct experience a plus, but not required

• Must maintain client confidentiality

• Ability to ensure compliance of firm’s policies and procedures
• Attention to detail with strong oral and written communication skills
• Ability to prioritize and multitask
• Strong interpersonal skills
• Strong organizational and documentation skills
• Creative, flexible, and persistent in completing tasks
• Strong initiative; ability to work independently
• Very experienced in MS Office Suite (Windows, Word, Excel, Email)

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